Streamline visitor arrivals, improve visibility of who is on site, and give your reception and security teams a clearer process to follow.
Advent Security designs visitor management solutions around your reception, visitor numbers, contractor movements, and existing security systems. From digital sign-in and host notifications to visitor records and temporary access, we help make the arrival process easier to manage.
Visitor management isn’t just a reception screen. Done right, it’s the process that determines who’s meant to be on site, how your team knows they’ve arrived, what access they receive, and what information you can refer back to when you need answers.
Paper registers are slow to fill in and difficult to search later.
Reception staff can end up calling around the building to find a host.
Visitors and contractors may require different sign-in processes.
Visitor sign-in is often disconnected from access-controlled doors.
Multi-site businesses need consistency without forcing every location to operate in exactly the same way.
If you’re moving from a paper register or an older visitor management system, the starting point is your existing process, not simply the software. Advent can review how visitors, contractors and hosts currently move through your site, then consider how visitor management can work alongside your existing access control and security systems.
Visitor management keeps track of who’s coming, who’s arrived, and who’s still on site. Access control determines whether that person can actually enter a controlled area. Connect the two, and the visitor journey and physical access can work together.
Capture visitor details before they arrive
Approve the visit against your site’s access policy
Issue a temporary credential for an approved visit
Restrict access to only the areas a visitor needs
Expire access automatically once the visit ends
Visitor management works best when it fits into the wider security setup already protecting your site. Where systems are compatible, visitor information and temporary access can work alongside access control, CCTV, alarms and other electronic security technologies.
Every site has its own way of working. Visitor management needs to fit the people, processes, and security requirements of that environment—not the other way around.
Professional reception, pre-registration, host notifications and clear visitor records.
Manage visitor and tenant arrivals while maintaining visibility over who is coming and going.
Support contractor and driver check-in, gatehouse workflows and site inductions.
Manage contractor sign-in, site inductions and visitor records as the project progresses.
Support controlled visitor access while handling visitor information appropriately across different areas of the facility.
Manage visitor, parent and contractor arrivals alongside the access controls a school or education site requires.
We review entrances, reception, visitor and contractor numbers, operating hours, restricted areas and existing security systems.
We map visitor categories, registration fields, workflows, access requirements and the hardware or integrations the site needs.
We install and configure the kiosk or tablet, network connections, badge hardware and visitor management system.
Where supported, we connect visitor management with access control, CCTV and other relevant security systems.
We test the complete visitor journey from check-in and host notifications through access, records and reporting before handover.
We provide configuration changes, troubleshooting, maintenance and future upgrades.
A visitor management system is a digital way to register and manage people arriving at a site. Depending on the system, it can handle visitor sign-in, pre-registration, host notifications, visitor records and temporary access.
Visitor management deals with the visitor journey — who is expected, who has arrived and what records are kept. Access control determines whether a person can enter a controlled area. When compatible systems are integrated, the two can work together.
Visitors can provide their details through a kiosk, tablet or other configured check-in point. The process can include visitor registration, host notification, acknowledgement of site requirements and creation of a visitor record.
Yes, where the selected visitor management system supports it. Pre-registration can allow visitor details to be entered before arrival and help reception or site teams prepare for the visit.
Yes, where the visitor management and access control systems are compatible. Integration can allow temporary visitor access to be managed alongside the visitor’s registration and approved visit.
Where supported, visitor management can work alongside CCTV to provide additional context around arrivals and activity at the entry point. The specific integration depends on the systems installed at the site.
Yes. Visitor management can be configured for contractor sign-in, site requirements, inductions, records and other workflows where these functions are supported by the selected system.